The Importance of Records Management and Document Security

Although often overlooked, records management plays a vital role in running a successful business. Paperwork and computer data outline every transaction made by your business, and keeping all of this information organized and accurate is key to success.

The safety of business documents and the personal is of the most importance. Let’s take a minute to examine how the most frequent hazards to your sensitive information can be prevented through appropriate document management(Also known as ป้องกันไม่ให้ผ่านการจัดการเอกสารที่เหมาะสม in Thai language).

Avoiding Accidents:

By storing your critical papers in a secure, climate-controlled environment, you avoid the risks of stolen, missing or damaged files. Whether you choose to store your files yourself, or lease space in and offsite record storage service, be sure the storage facility would work for such a purpose.

Storage locations should be clear, and essentially, used exclusively for storage. A good storage area secure and will be from the way. Whilst the likelihood of an item inside your office getting lost or damaged on a given day is little, many stored documents have extended lifespans. Essential files – everything to medical records, from board meeting. For more about information management solution, you can visit http://www.ironmountain.co.th/th/Services/Data-Management.aspx.

Essential files – everything to medical records, from board meeting minutes to tax and financial data – must be held around for years, or even forever. As time marches on, the chances of these documents being dropped, broken, or tampered with increases.

Preventing Fraud and theft:

Two records management strategies – certified shredding and offsite storage- are directed at maintaining your sensitive information secure. Do you realize that the victim companies own employees perpetrate a staggering percentage of other and sales fraud in the USA?

Despite popular opinion, many frauds don’t contain any type of elaborate structure or cover up. Most of the time, the criminal is just looking for extra cash when he happens upon some financial documents lying about the workplace; these documents include information such as credit cards numbers, tax ids, banking account information and more.